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Receipts and route returns

Goods that arrive with a supplier invoice are received in steps. A delivery truck coming back is checked without counting.

Receiving goods

  1. In Hoy › Llegan (Today › Arriving), tap the arrival.

    «Llegada» (“Arrival”) opens with the company and the steps. If it is a container, it says «Revisa el precinto primero» (“Check the seal first”).

  2. Tap «Empezar» (Start).

    The app fetches the data from Odoo. With no signal, tap Intentar de nuevo (Try again) once you have one.

The steps are: Fotos al llegar · Precinto · Factura del proveedor · Productos · Contenedor vacío · Fotos de lo recibido · Cerrar (Arrival photos · Seal · Supplier invoice · Products · Empty container · Photos of what was received · Close). The seal and empty container steps only appear for containers (the empty container one, only if the site requires it).

Arrival photos

«Toma una foto del camión entero, con la placa.» (“Take a photo of the whole truck, with the plate.”) If it is a container: «Toma una foto del contenedor cerrado, con su precinto.» (“Take a photo of the closed container, with its seal.”) This comes before the seal step, so the container is shown intact.

Seal (containers)

  1. Take a photo of the seal where the number can be read.
  2. Scan or type its number.

    «Escríbelo como lo ves. La oficina lo compara con lo declarado.» (“Type it as you see it. The office compares it with what was declared.”)

  3. Look at the outside of the container before cutting the seal.

    If the site requires it, the app asks about the doors, the locks and the underside of the container: no holes, no fresh welds and no repairs.

  4. Check the seal.

    «¿Está entero?» (“Is it intact?”), «¿Se lee el número?» (“Can you read the number?”), «¿Firme al girar?» (“Firm when twisted?”), «¿Aguanta al halar?» (“Does it hold when pulled?”). Tap Sí (Yes) or No for each one.

  5. Cut it with the driver watching.

    The app asks «¿Chofer presente?» (“Is the driver present?”).

If anything fails: «El precinto no pasó la revisión» (“The seal failed the check”). It is critical: «Llama al supervisor: él decide qué se hace con el contenedor.» (“Call the supervisor: they decide what to do with the container.”)

Supplier invoice

«Tómale foto a la factura del proveedor. Si no la trae, toca No trae.» (“Take a photo of the supplier invoice. If they don’t have it, tap Doesn’t have it.”)

  • They have an invoice: take a photo, then scan or type its number.
  • They don’t have an invoice: tap No trae (Doesn’t have it) and take a photo of the delivery slip or the carrier’s waybill. If they have no paperwork at all, tap Sin papel (No paperwork). It is logged as a difference and the office resolves it in Odoo.

Products

Same as for a departure: you scan each product, count cases and loose units, and log anything over or short. How it works.

Empty container

«Cuando terminen de descargar, ¿el contenedor ya está vacío?» (“Once unloading is done, is the container empty?”)

  • Yes: the app asks about the floor, the walls, the roof and the back wall. If something is wrong, take a photo of the problem.
  • No (it isn’t empty yet): «No se revisa por dentro. Queda anotado.» (“The inside isn’t checked. It is noted.”)

Photos of what was received, and signing

«Toma una foto de lo recibido en el andén.» (“Take a photo of what was received on the loading dock.”) Then review the steps and sign with your PIN, as for a departure. Finally, tap Hoy (Today).

A critical difference on receipt

«Anota la diferencia en la guía del transportista antes de que se vaya, y tómale foto.» (“Write the difference on the carrier’s waybill before they leave, and take a photo of it.”) That photo goes into the record.

If the arrival already has a record, the app tells you: «Esta recepción ya se registró.» (“This receipt has already been logged.”) If Odoo changed it afterwards: «Cambió en Odoo después del acta. Hay que revisarla otra vez.» (“It changed in Odoo after the record. It needs to be checked again.”)

A truck that isn’t on the list

In Llegan (Arriving), tap Otro camión (Another truck). «Llama al supervisor antes de dejarlo entrar.» (“Call the supervisor before letting it in.”) If it comes in, tap Registrar llegada (Log arrival) and log it as something coming in without paperwork.

Route returns

A delivery truck that left with its load comes back to the site. It is checked without counting: you only look at whether it is bringing anything back.

  1. In Hoy › Llegan (Today › Arriving), tap «Vuelve» (Returning).

    «¿Cuál camión?» (“Which truck?”) appears: the trucks out on route, with their plate and departure time. If there are many, filter by typing the plate. You can also tap Escanear (Scan) and point at the delivery note.

  2. Tap the plate and answer «¿Es este camión?» (“Is it this truck?”).
  3. «¿Es el chofer?» (“Is this the driver?”)

    Ask for their ID card.

  4. «¿Trae mercancía?» (“Is it bringing goods back?”)

    Open the door, look, and tap Sí (Yes) or No.

  5. Take the photo.

    If it comes back empty: «Abre las puertas y toma una foto del camión vacío, con la placa.» (“Open the doors and take a photo of the empty truck, with the plate.”) If it brings something: «Antes de bajar nada, toma una foto de lo que vuelve, con las puertas abiertas.» (“Before unloading anything, take a photo of what is coming back, with the doors open.”)

  6. Sign with your PIN.

    «Acta firmada. Toca Hoy.» (“Record signed. Tap Today.”)

If you say it is empty and Odoo expects goods, the app asks «¿Seguro vacío?» (“Sure it’s empty?”) with «Odoo espera mercancía» (“Odoo expects goods”). Tap Revisar (Check) to look again, or Sí, vacío (Yes, empty).

If there are no trucks on route, the list says «Nadie en ruta» (“Nobody on route”). If one arrives anyway, tap Otro camión (Another truck).