Truck departures

Opening the truck

1. In Hoy › Salen (Today › Leaving), tap the truck.

   Or tap Escanear (Scan) and point at the delivery note. «Salida» (“Departure”) opens, with the plate and the steps drawn out.

2. Answer «¿Lleva otra carga?» (“Is it carrying another load?”).

   If Odoo has another load for the same plate, the app asks before you start. Tap Sí (Yes) or No. Until every question is answered, there is no Empezar (Start) button.

3. Tap «Empezar» (Start).

   The app fetches the data from Odoo («Trayendo lo de Odoo…» (“Fetching from Odoo…”)) and opens the first step.

Before you start, you can also add another load by hand with Otra carga (Another load), or remove one added by mistake with Quitar (Remove). If Odoo has that load on a different plate, the app asks «¿Va en este camión?» (“Is it going on this truck?”).

What Odoo sends (company, route, loading dock, orders, invoices, products) is under the “i” at the top. The supervisor may ask you for it over the phone.

The seven steps

The step bar is always at the top. Tap a step to jump to it. The steps are: Camión y chofer · Documentos · Facturas · Productos · Fotos · Candado · Cerrar (Truck and driver · Documents · Invoices · Products · Photos · Padlock · Close).

1. Truck and driver

1. Take a photo of the plate.

   Tap Tomar foto (Take photo).

2. «¿Es esta placa?» (“Is this the plate?”)

   Look at the photo and tap Sí (Yes) or No. If No, type the plate you see on the truck (for example, AB123CD).

3. «¿Es el chofer?» (“Is this the driver?”)

   Ask the driver for their ID card and compare it with what Odoo says. If Odoo has no driver, the app says «Odoo sin chofer» (“No driver in Odoo”) and «Avisa a Despacho» (“Tell Dispatch”).

4. «¿Todo igual?» (“Everything the same?”)

   Check the company, the route and the loading dock. If anything is different, tap it and tell Dispatch.

If the plate doesn’t match Odoo, the record shows «La placa no coincide con Odoo» (“The plate doesn’t match Odoo”). It is a critical difference: call the supervisor.

2. Documents

1. Scan the barcode on the delivery note.

   If it won’t read, take a photo of it and answer «¿Dice este número?» (“Does it say this number?”).

2. If it isn’t the delivery note for this load.

   Tap Es otra (It’s a different one) and call Dispatch, or Otra vez (Again) to try again.

3. If the driver doesn’t have it.

   Tap No trae (Doesn’t have it). Call Dispatch and carry on.

If the load includes liquor, the app also asks «¿Trae la guía?» (“Do they have the permit?”), meaning the liquor transport permit:

• Yes: type or scan its number and take a photo of it. Then: «¿Placa y chofer?» (“Plate and driver?”), that is, do they match the truck? And «¿Es original?» (“Is it the original?”). A photocopy doesn’t count.
• No: «Licor sin guía de circulación. Llama al supervisor antes de dejar salir y avisa a Despacho.» (“Liquor without a transport permit. Call the supervisor before letting it leave and tell Dispatch.”)

3. Invoices

1. Tap «Escanear facturas» (Scan invoices) and scan each one.

   If one won’t read, take a photo of it. The list shows how many are done: «3 de 5 listas» (“3 of 5 done”).

2. If the driver has an invoice that isn’t on the list.

   Tap Factura nueva (New invoice): photo first, then its number.

3. If one is missing.

   Mark it «No viene» (“Not here”). If it turns up later, tap Apareció (Turned up).

If Odoo doesn’t have invoices yet: «Odoo todavía no tiene facturas para esta carga. Fotografía las que trae el chofer.» (“Odoo doesn’t have invoices for this load yet. Photograph the ones the driver has.”)

4. Products

There are two ways to do it. You can use both.

1. Tap «Llenar» (Fill in).

   It puts the quantity Odoo says on each product. The app shows «Llenamos 5 con lo de Odoo» (“We filled in 5 from Odoo”) and lets you tap Deshacer (Undo) for a few seconds. Filled-in items are marked «Llenado» (“Filled in”): they don’t count as checked.

2. Tap «Escanear» (Scan) and scan each product.

   The big number only counts what you scanned: «Escaneados 3 de 5» (“3 of 5 scanned”). When you finish: «Todo escaneado» (“All scanned”).

Tap a row to open that product. There you can count cases and loose units and tap Guardar (Save):

• If your count is different from Odoo’s, the app asks «¿Contaste bien?» (“Did you count right?”), showing what Odoo says and what you counted. Tap Sí, son … (Yes, it’s …) or Contar otra vez (Count again).
• If there are none: «¿No está ninguna?» (“None at all?”) → Sí, no está (Yes, it’s not here) or Buscar de nuevo (Look again).
• If it has no barcode: take a photo of it. It is marked «Llenado · con foto» (“Filled in · with photo”).

If you scan something that isn’t part of the load, the app asks whether to log it as surplus (Anotar (Log it) or No anotar (Don’t log it)). If it doesn’t recognize it: «No lo conocemos» (“We don’t recognize it”). If it is going on the truck, tap A mano (By hand) and add it with its photo.

5. Photos

«Toma una foto de la carga dentro del camión, con las puertas abiertas.» (“Take a photo of the load inside the truck, with the doors open.”) Tap Tomar foto (Take photo). You can take Otra (Another).

6. Padlock

«¿Le pusieron candado a las puertas?» (“Are the doors padlocked?”) Tap Sí (Yes) or No.

• Yes: you can take a photo (it’s optional) and tap Siguiente (Next).
• No: the app offers to call Dispatch. It is logged as a remark.

At some sites this step starts with «¿Cabina vacía?» (“Is the cab empty?”): look behind the seats and in the sleeper bunk. The driver’s belongings don’t count. If there are boxes or products, tap No and take a photo with no people in it. «Mercancía en cabina» (“Goods in the cab”) appears: it is a critical difference.

7. Close and sign

1. Review the steps.

   «Revisa y firma» (“Review and sign”) shows one row per step with its status: «Completo» (“Complete”), «Falta» (“Missing”), «Con salvedad» (“With a caveat”), «Con diferencia» (“With a difference”) or «Crítica» (“Critical”). Tap a row to fix it, and you come back here.

2. Tap «Firmar» (Sign).

   A sheet opens with the plate, the records and, if there is one, the caveat: «Firmo lo que revisé. … como «Llenado» (cantidad de Odoo, sin revisarlos uno por uno)» (“I sign what I checked. … as ‘Filled in’ (Odoo quantity, not checked one by one)”).

3. Enter your PIN.

   The sheet says «…, firma con tu PIN» (“…, sign with your PIN”). When it’s done: «Acta firmada» (“Record signed”).

4. When the truck goes through the gate, tap «Salió» (Left).

   The app asks «¿Ya salió?» (“Has it left?”). If it is still at the gate, tap Todavía no (Not yet): the truck stays in Salen (Leaving) as «Lista para salir» (“Ready to leave”) and you tap Salió later.

Next to the record you see ✓ («Acta guardada en el teléfono» (“Record saved on the phone”), it will be sent automatically) or ✓✓ («Acta recibida por Odoo» (“Record received by Odoo”)). A signed record can no longer be edited.

Differences

Anything that doesn’t match Odoo is logged as a difference. Odoo grades it at three levels:

Critical differences include: liquor short or over, liquor without a transport permit, a different plate and goods in the cab. When one comes up, the whole screen turns red with the cause («Licor sin guía» (“Liquor without a permit”), «Placa distinta» (“Different plate”), «Faltan productos» (“Products missing”)…) and «Llama al supervisor antes de dejar salir» (“Call the supervisor before letting it leave”). Tap Llamar al supervisor (Call the supervisor) and then Entendido (Got it).

«¿Quién autorizó?» (“Who authorized it?”)

If the record has a critical difference and you tap Salió (Left), the app asks «¿Quién autorizó?» (“Who authorized it?”).

1. Tap the person who authorized you.

   At the top are the people you called from the app, with the time of the call. Below them, the contacts on the current schedule.

2. If nobody authorized it, tap «Nadie» (Nobody).

   It is always last. The app says: «Nadie autorizó. Llama al supervisor. Si el camión sale igual, toca Salió.» (“Nobody authorized it. Call the supervisor. If the truck leaves anyway, tap Left.”)

3. Sign with your PIN.

   Who authorized it (or that nobody did) is recorded, with the time. Odoo notifies the site manager.

More about the contacts: Incidents and calls.

If you get interrupted

You can leave a truck halfway through. It stays at the top of Hoy (Today), on the «Seguir» (Continue) card. If the app closes, what you logged is saved: «La app se cerró. Lo que ya registraste está guardado y se envía solo.» (“The app closed. What you already logged is saved and will be sent automatically.”) Tap Seguir (Continue).