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Movements without paperwork

Whatever comes in or goes out without being in Odoo is logged too: what it is, why, how many and whether it comes back.

Starting an entry

Tap Registrar (Register) at the bottom. Choose a picture:

  • Sale (Out): something leaves the site without paperwork.
  • Entra (In): something comes in without paperwork.
  • De tercero (Third party): an item from another company coming in, such as a technician’s tools.

You can also start from Hoy (Today): scan a product and tap Sale or Entra.

The reason

The app asks «¿Por qué sale?» (“Why is it going out?”) or «¿Por qué entra?» (“Why is it coming in?”). Tap a reason and Siguiente (Next).

Sale (Out)Entra (In)
Activo · Préstamo · Mantenimiento · Desecho · Devolución · Muestra · Donación · Otro (Asset · Loan · Maintenance · Disposal · Return · Sample · Donation · Other)Activo · Mantenimiento · Muestra · Préstamo · Donación · Otro (Asset · Maintenance · Sample · Loan · Donation · Other)

Activo (Asset) is a tagged piece of company property: it takes you to scan its tag. See Assets and passes.

For De tercero (Third party), the question is «¿De qué empresa?» (“Which company?”). Type only the company. If there isn’t one, tap Siguiente (Next).

The items

  1. Tap «Escanear» (Scan) and scan each item.

    If it is in the catalog, the name fills in automatically.

  2. If it has no barcode, tap «A mano» (By hand).

    First the photo (it is required). Then «¿Qué es?» (“What is it?”): type it or dictate it with the keyboard microphone. Last, «¿Cuántos?» (“How many?”): choose Unidad, Caja, Bulto, Kg or Otro (Unit, Case, Package, Kg or Other) and the quantity.

  3. Tap a row to change the quantity with − and +, or to Quitar (Remove) it.
Don’t write names or ID numbers

In the description and the company field, write only what the item is and which company it belongs to. Never personal data.

MessageWhat it means
«No conocemos este código. Agrégalo a mano.» (“We don’t recognize this code. Add it by hand.”)Add it with A mano (By hand), with its photo.
«Escribiste el código. Agrégalo con su foto.» (“You typed the code. Add it with its photo.”)A typed code doesn’t count as scanned: it needs a photo.
«Este artículo es un producto del inventario. Avisamos al administrador.» (“This item is an inventory product. We’ve notified the administrator.”)An Odoo product leaving without paperwork. It is logged as a difference.
Liquor going out without paperworkCritical difference: «Llama al supervisor antes de dejar salir y avisa a Despacho.» (“Call the supervisor before letting it leave and tell Dispatch.”)

Return and signature

  1. Tap «Firmar» (Sign).

    If it hasn’t been answered yet, the app first asks «¿Regresa?» (“Is it coming back?”) for things going out, or «¿Se lo llevan?» (“Are they taking it back?”) for things coming in.

  2. If Yes, choose the day.

    «¿Cuándo?» (“When?”): Hoy (Today), Mañana (Tomorrow), Una semana (One week) or Otro día (Another day), and by what time. If the time has already passed, the app says «Esa hora ya pasó. Elige otra.» (“That time has passed. Choose another.”)

  3. Enter your PIN.

    The sheet says «Firma este registro» (“Sign this entry”). When it’s done: «Acta firmada» (“Record signed”). Tap Hoy.

Anything that has to come back is listed in Hoy › Adentro (Today › Inside): what went out under «Afuera» (“Out”), and what came in under «Entró y aún no sale» (“Came in and hasn’t left yet”).

If you leave it halfway

If you leave without signing: «Guardamos este registro. Lo sigues desde Registrar.» (“We saved this entry. Continue it from Register.”) In Registrar (Register), at the top, you see «Registro sin terminar» (“Unfinished entry”) with Seguir (Continue) and Descartar (Discard). If you discard it by mistake, tap Deshacer (Undo).

When it leaves or comes back

  1. In Hoy › Adentro (Today › Inside), tap the item that is leaving or coming back.
  2. Tap «Salió» (Left) or «Volvió» (Returned).
  3. Answer «¿Igual que entró?» (“Same as when it came in?”) or «¿Igual que salió?» (“Same as when it left?”).

    If No, type «¿Qué cambió?» (“What changed?”) in a few words, with no names or ID numbers.

  4. Sign with your PIN.

    «Salida registrada.» (“Departure logged.”) or «Regreso registrado.» (“Return logged.”)

If the time has passed, the row says «Debía volver …» (“Was due back …”).